Easy Ways to Instantly Increase Employee Productivity

Standard

Believe it or not, it’s easy to increase employee productivity just by having the right software installed on the computers your employees use. If you think you don’t need to read any further since you’ve already installed spreadsheet and word processing software then hold on. Those aren’t the types of software I’m going to talk about. Instead we are going to tell you about software you may not have considered.


1. Content blocking software
Content blocking software is just that. Its purpose is to block employees from accessing certain types of web sites, instant messaging programs, games, Spyware and more while they’re at work (we recommend System Gate, Ez Internet Timer or Ez Parental Control). With this type of software, you as the system administrator get to decide the type of content you want blocked. That can include sites that promote pornography, online gambling, investing, betting, banking and even online shopping! You probably trust that your employees are doing the work they’re supposed to be doing and you’re probably right. But believe it or not, most employees do use company computers for personal purposes while on the clock. Even if each employee spends just 10 minutes per day conducting personal business on your computers, when you have 12 employees that amounts to 2 full hours of lost productivity every single day! How much longer can you afford to let that continue? Now some of the biggest media sites block access themselves from corporate networks, indeed Netflix and the BBC blocking VPN programs is nothing new.

2. Timer software
Timer software puts the computers at your place of business on timers. When timer software is installed, you’re be able to custom create operating schedules for each computer. Say for example you want one of your computers to run on Tuesdays and Thursdays from 7:00 am until 1:00 pm. With a few clicks of the mouse, you’re done programming the timer software! When employees know that they’re required to complete their computer work within specific time frames otherwise the computer will automatically shutdown, guess what? They’re going to make sure they get that work done! If this sounds a bit mean, it’s not really. Timer software usually includes a feature that lets the computer countdown the time as it gets closer to the pre-programmed log off time.

3. Monitoring software
When you have monitoring software installed, you can know exactly where your employees are going every time they access the Internet while at work. This type of software provides you with reports that include information such as the name of every web site your employees visit, how much time they spend at each site, whether they download any files and if so, the size of the download, and more. Again, while this might seem like an invasion of their privacy, it isn’t. Most small businesses now include a policy on Internet usage as part of their company policy. So if you don’t want your employees watching Hotstar from Europe in their working hours then make sure it’s covered in your internet policy.

Once employees realize you have the capability to keep tabs on their Internet whereabouts, they’ll be less inclined to participate in those activities that are against company policy – especially when doing so may have serious repercussions! So there you have it: Three simple ways software can instantly increase productivity at your place of business!

MySpace: Proceed with Caution

Standard

Most parents are aware of the potential dangers of the internet. However one of the main problems is that our children use the internet in ways that we simply don’t know about. There is another issue that young people are less likely to use sites that their parents or adult use for a variety of reasons. What’s more the sites our children use will change frequently as popularity shifts and fashions change.

In January, police arrested a 21-year-old man whom they accused of raping a 14-year-old girl he met on MySpace. Another man was arrested for finding the work address of a 16-year-old girl on MySpace and sexually assaulting her in the parking lot of her work. Clearly, to protect our children online, we must be very aware and very careful about MySpace.

This isn’t about technical awareness although this is obviously important.  Many young people are aware of things like VPNs and proxies although not for privacy sake more regarding accessing more sites.  The idea of watching Netflix America in UK is obviously appealing too.

So what is MySpace? It is a social networking website which allows members to post information about themselves – blogs, photos, personal profiles, and pretty much anything else they want to post. Users can then browse the database of members and add other people to their list of friends, receiving notification when their friends post new content. For anyone knowledgeable about online safety, this should set off some warning flags. There is nothing stopping children from posting contact information such as phone numbers and e-mail addresses which can then be used by child predators to get to those children.

So how do we protect our children? Banning them from MySpace would likely be socially crippling to an early teen, since in many places the site will be used by a majority of a child’s peers. Really, the best protection is to watch their MySpace page and insist that your children remove unacceptable material.

Also, MySpace provides a list of its own advice. The tips include a reminder that information posted is available to the public, a warning not to post things that may embarrass you later, and a warning not to pose as someone older or younger. As parents, we should educate our children on these rules and make sure our children are not violating them on their MySpace pages.

MySpace can be a great way to meet people and keep in contact with friends. If we exercise some common sense and safety techniques, we can get the most out of this technology.  What’s more it’s not so important to focus on a specific website or platform as these will change over time, the important point is to stay safe on the internet as a whole.  Developing safe and responsible behaviour and protocols for young people online is definitely the way forward and will then ensure their safety in whatever sites they use.

Additional: BBC VPN Not Working